Spend your time selling, not typing.
Every hour you spend on CRM updates, follow-up emails, and call notes is an hour you are not on the phone with a prospect. Yaps lets you dictate it all by voice — the moment you hang up, between back-to-back meetings, or from an airport lounge. Your pipeline stays current because updating it takes 30 seconds, not 10 minutes. Everything processes on your Mac. Your deal intelligence, pricing conversations, and competitive intel never touch a cloud server.
Dictation speed
Avg. rep admin time per week
On-device processing
Sent to any server
CRM notes in 30 seconds
The sales admin grind
The Yaps approach
Built for reps who live on calls
Every feature is designed to eliminate sales admin and protect your deal intelligence.
CRM Notes by Voice
Hang up the call, hold Fn, and dictate everything that matters. Key contacts, next steps, objections raised, budget discussed. Paste it into your CRM in seconds. Your pipeline stays accurate because updating it takes no effort.
Post-Call Voice Memos
Some things do not belong in a CRM field. Record voice notes for your own reference — the prospect's tone, political dynamics on the buying committee, that offhand comment about a competing vendor. Searchable and timestamped.
Sales Call Transcription
Transcribe discovery calls, demos, and negotiation sessions on-device. Review what was said, pull exact quotes for your champion deck, and never lose a detail from a high-stakes conversation.
Review Proposals by Listening
Select your proposal draft and have Yaps read it aloud. Hear how your value proposition sounds, catch inconsistencies in pricing, and refine your messaging before it reaches the prospect.
Works on the Road
Airport lounges, hotel rooms, spotty conference Wi-Fi — Yaps runs entirely on your Mac. Dictate follow-ups at the trade show, capture notes in the cab to the airport, prep for tomorrow's demo on the plane.
Searchable Call History
Every dictation and voice note is saved to Smart History. Before your next call with a prospect, search their name and instantly see every note, email draft, and CRM update from your entire history with that account.
Your voice across the sales cycle
From prospecting to closed-won.
Post-Call CRM Updates
The call ends. You have three minutes before the next one. Dictate the summary, next steps, and deal stage update by voice. Paste it into Salesforce, HubSpot, or whatever CRM your team uses. Done in 30 seconds.
Discovery call with Acme Corp. Spoke with VP of Engineering and Director of Product. Pain point is their current tool requires internet and they have remote sites with no connectivity. Budget approved for Q2. Next step: send ROI calculator and schedule a technical demo for March 12th.
”Follow-Up Emails
Dictate a personalized follow-up that references specific details from the call. Your prospect gets a thoughtful email 10 minutes after hanging up — not a generic template 48 hours later.
Hi Marcus, great speaking with you today about the connectivity challenges at your field offices. As discussed, Yaps works completely offline, which would address the issue you described at your Montana and Wyoming sites. I am attaching the ROI calculator we mentioned. Would March 12th at 2pm work for a technical deep-dive with your engineering team?
”Pipeline Reviews by Voice
Prep for your weekly pipeline review by dictating status updates on each deal. Speak through your forecast instead of clicking through CRM fields. Your manager gets better context and you spend less time on admin.
Acme Corp, 85K ARR, stage 3, close date end of March. Champion is strong, procurement is engaged, and legal review starts next week. Risk factor: competing eval with Competitor X. Mitigation: scheduling executive alignment call this Friday.
”Stakeholder & Account Notes
Before a multi-threaded deal, dictate what you know about each stakeholder — their role, priorities, objections, and relationship to the decision-maker. Build your account plan by talking through it.
Stakeholder map for Meridian Health. CFO is the economic buyer, skeptical on ROI. CTO is the champion, cares about on-device processing for compliance. VP of Ops is the end-user sponsor, focused on time savings. Legal wants a DPA review.
”Call Prep in Minutes
Search your dictation history for every note on an account, then dictate a quick call prep memo. Walk into the meeting knowing exactly what was discussed last time and what to push on next.
Call prep for Acme Corp follow-up. Last call March 3rd: VP of Engineering confirmed budget approval for Q2, wants offline capability for remote sites. Open question: legal review timeline. Push on: getting a technical demo scheduled before their board meeting on March 20th.
”Private Deal Intelligence
Pricing strategies, competitive displacement tactics, champion coaching notes — sensitive deal intelligence stays on your Mac. No cloud processing means your sales playbook is yours alone.
Hear from people like you.
“I carry a pipeline of about 40 accounts at any given time. Before Yaps, my CRM notes were two weeks behind and my follow-up emails went out the next day at best. Now I dictate CRM updates the moment I hang up — it takes 30 seconds and my pipeline data is always current. My manager stopped asking me about stale opportunities because there are none. The follow-up emails are the real game-changer though. I dictate a personalized email right after the call, referencing exactly what we discussed — their budget, their timeline, the specific pain point they mentioned. My reply rate on follow-ups went from around 35 percent to over 60 percent last quarter. Prospects respond because they get a thoughtful, specific email within 10 minutes, not a templated one two days later.”
James Whitfield
Senior Account Executive
More on voice productivity
Sell more, type less.
Dictate CRM notes. Draft follow-ups. Capture call intelligence. All on your Mac, all private.
Requires macOS 13.0+ (Apple Silicon recommended)